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To begin Microsoft PowerPoint, go to Macintosh HD > Applications > Microsoft Office 2011 > Microsoft PowerPoint (Figure 1). Select PowerPoint Presentation from the Project Gallery if a blank document does not open. Figure 1. Navigation to Microsoft Powerpoint on a Mac Computers crash and documents are lost all the time, so it is best to save often. Saving Initially Before you begin to type, you should save your document. To do this, go to File > Save As. Microsoft PowerPoint will open a dialog box (Figure 2) where you can specify the new file’s name and location where you want it saved. Once you have specified a name and a place for your new file, press the Save button. By default, the format for PowerPoint 2011 is .pptx (Figure 3 ) not .ppt like in previous versions. Note: If you want to save your document on a Mac and then open it on a PC you must specify a file extension (i.e. .ppt). Usually your computer will do this for you, but if it does not you must do this process while in Save As. Once you have named your document, you can give it a file extension by clicking in the Format box. Click PowerPoint 97-2004 Presentation for the correct file extension and make sure Append File Extension is checked. Figure 2. Saving Dialog Box for Compatible Version (.ppt). Figure 3. Saving Dialog Box for 2011 Version (.pptx). Saving Later After you have initially saved your blank document under a new name, you can begin writing your paper. However, you will still want to periodically save your work as insurance against a computer freeze or a power outage. To save, ...
To begin Microsoft PowerPoint, go to Start Menu > All Programs > Microsoft Office > Microsoft PowerPoint 2010 (Figure 1). Select PowerPoint Presentation from the Project Gallery if a blank document does not open. Computers crash and documents are lost all the time, so it is best to save often! Saving Initially Before you begin to type, you should save your document. To do this, go to File > Save As (Figure 2). Microsoft PowerPoint will open a dialog box where you can specify the new file’s name and location where you want it saved. Once you have specified a name and a place for your new file, press the Save button. By default, the format for PowerPoint 2010 is .pptx (Figure 3) not .ppt like in previous versions. Note: If you want to save your document on a Mac and then open it on a PC you must specify a file extension (i.e. .ppt). Usually your computer will do this for you, but if it does not you must do this process while in Save As. Once you have named your document, you change the file extension by clicking Save As Type > PowerPoint 97-2003 Presentation (Figure 4). After you have initially saved your blank document under a new name, you can begin writing your paper. However, you will still want to periodically save your work as insurance against a computer freeze or a power outage. To save,...
CREATED BY: ANNE MARIE ESPINOZA|| TA B L E O F C O N T E N T S|| ABOUT CREATING PRESENTATIONS|| Open Microsoft PowerPoint .....6 Blank .......... 7 Existing Presentation.......... 7 About Design Template .............7 About Layouts .......... 7 Templates with Suggested Content .......... 7 A Template on a Web Site.......... 7 A Template on Microsoft.com .......... 7 Slide Design ......8 Title Slide............. 8 Add a New Slide......... 9 Inserting Slides ...........10 HYPERLINKING SLIDES|| About Hyperlinks and Action Buttons...... 11 Create a Hyperlink .......... 12 Edit a Hyperlink............................. 13 Screen Tips with Hyperlinks............... 14 Insert an Action Button ................... 15-18 Emphasize a Hyperlink with Highlighting or a Sound ............. 19 Assign a Hyperlink to a Toolbar Button .................. 20-21 Remove a Hyperlink, but not the Text or Object That Represents It...... 21 Remove a Hyperlink and the Text or Object that Represents It ......... 22 Create a Table of Contents Slide that Links to Custom Shows ........ 22-26 Create a Hyperlink to a specific slide in another Presentation .......... 27-28 Create an e-Mail Hyperlink.......................... 29-30 ABOUT WORKING ON A CHART|| Create a new chart in PowerPoint ....... 31 Modify & Animate a Chart ...................32-33 ABOUT TABLES|| Inserting a Table in PowerPoint ......... 34-35 Inserting Table from another program as a linked object or an embedded object .... 36 What is a linked object?.................... 36 What is an Embedded Object? ................. 36 Inserting Table from another program as a linked object ............ 37-38 Inserting Table from another program as an embedded object .........39-40 FLOW CHARTS|| Draw a Flowchart................... 41 Arrange Objects Equal Distances from Each Other..... 42 Add Connectors Between each of the Shapes ........ 43 Add Text to the Shapes ..................... 44 Change the Line Color to the Connectors ..... 44 Change the Line Style to the Connectors........ 45 ABOUT INSERTING TEXT INTO YOUR PRESENTATION|| Text in Word or Rich-Text Format ......... 46-47 VIDEO|| Insert a movie (or video) .......48-49 Resize a Movie............................ 50-51 Loop a Sound or Movie ................ 52-53 Hide Sound Icon During a Slide Show............ 54 SET TIMINGS FOR A SLIDE SHOW|| Set Timings Manually ..................... 55 Record Timings While you Rehearse................. 56 Set up a presentation to start automatically ........ 57 Set up a presentation to run in a continuous loop..... 58 Changes Tracked in PowerPoint............... 59 About Working with Different Versions of PowerPoint ..... 60 ABOUT DELIVERING PRESENTATIONS|| On-Screen Presentations ........... 62 Online Presentations .................63 Overhead Transparencies......... 64 Paper Printouts ........... 64 Notes, Handouts and Outlines........... 65-67 Office of Instructional Technology ©2006
Formatting Text Many of your slides will require you to enter text in the placeholder boxes. 1 When typing text PowerPoint will automatically place the text into bulleted lists to make minor points under major points. PowerPoint will also automatically text fit the text reducing font size and line spacing to fit everything into the placeholder boxes. 2 To change the text font, color and size use commands in the Font group. 3 To change paragraph formatting such as bullet type, text indentation, and line spacing use the commands in the Paragraph group. Adding a Design Theme A theme includes a background design, color scheme, font types, font sizes, and placeholder positions in one package. Every new presentation starts out with the default theme, called Office theme, which is a white background and black text. However you can change the theme to a wide variety of options. To find and apply a theme, click the Design tab on the Ribbon. 1 The Themes group provides thumbnails of different design options. 2 To see additional themes, click the More arrow button on the right of the group. 3 When you point and hover on any theme thumbnail, a preview of the theme will appear on the slide. To apply the theme to your slides, click on the thumbnail design you like. NOTE: A theme can be selected at any time during the creation of your slides however; themes can alter the position of placeholders, so your text maybe automatically adjusted to properly fit the placeholder of the theme causing unexpected formatting changes to your slides.
All text has a style applied, and the styles contain all font, paragraph, and list formatting. Only scheme colors are used in styles; where necessary, new scheme color palettes and font pairings have been created. All styles are associated with a color scheme and font pairing. Only fonts that ship with your version of Windows and the Microsoft Office system are used. Any styles that were created or modified but not used have been deleted. Paragraph and character formatting Paragraphs are not manually formatted, and line spacing has not been created by inserting paragraph marks. Paragraph-level formatting is used throughout. Where character styles are used, they are clearly labeled for their use within the template and within a paragraph. Text boxes, tables, and Unless the size is important to the design of a template, all text building blocks boxes are formatted to resize automatically. Design elements or content placeholders that you or customers might use more than once are implemented using building blocks. Any building blocks used in the template are added to the appropriate Building Blocks Gallery and are saved to the template file itself. All text boxes and tables are positioned relative to the margin guides, and are formatted to flow or to not flow contents, as appropriate. For tables, heading rows are set to repeat, if appropriate to the design and if text can flow across more than one page. Pictures, clip art, and shapes Inserted images are in JPEG, PNG or EMF format for best results. Images have a resolution of 72 dpi for on-screen use and 150200 dpi if they will be printed. Images have been sized and cropped prior to being inserted into the template. Images may be freely distributed and are not protected by a trademark or copyright. All pictures and photos have alt text. All shapes and AutoShapes are associated with theme colors. Page design Margins are set to no less than 0.4'' on all sides, and no text, objects, or page borders should extend past the 0.4'' margin requirement. Template is set to print on standard paper sizes. Page colors are not used unless template is intended for online use only. Text Spelling and grammar are correct. Placeholder and sample text is used consistently within the template and meet the legal naming guidelines. Content controls and macros Templates containing macros have been submitted unsigned for Microsoft to review and digitally sign. Submission requirements Template is in .pub format. Template file name conforms to 12.4 naming convention and contains no special characters other than alphanumeric characters, hyphens, and underscores. Template title is no more than 32 characters, uses sentence caps, and uses only nouns and modifiers. Template description is no more than 160 characters and describes the purpose of the template succinctly. Template pages are titled correctly and display correctly in print preview. Replacing text and images does not adversely affect the publication layout, and pages are easy to read with good contrast when printed. Template has been saved with track changes and formatting marks turned off, in Print Layout view in a maximized window. Zoom is set to 100% (or whatever setting best displays the template contents for editing); for letters, zoom is set to Page Width.
Thank you for taking time to assess and remediate your PowerPoint presentations. Microsoft PowerPoint is a popular application for creating dynamic presentations. Presentations created within PowerPoint can contain text, graphics, audio, video, and more. Due to the visual nature of PowerPoint presentations, ensuring accessibility in your presentations will require organization, sequencing, logic and flow between visual elements. By following the steps contained in this introductory tutorial you will help meet the needs of a diverse student body. These guidelines were written for the 2007 version of Microsoft Office PowerPoint. Topics covered in this tutorial include creating accessible PowerPoint through the use of slide layouts, alternate text for images, the notes pane, charts and graphs and hyperlinks. Resources related to accessible documents are listed at the end of this tutorial. Prerequisites Individuals using this tutorial should have basic computer skills and the ability to work with the Windows operating system. Objectives After completing this training you should be able to: Define what makes a PowerPoint accessible Build a presentation using slide layouts Add alternative text to describe graphics contained in PowerPoint presentations Use notes pane to interpret complex images, flow charts, tables and captions for audio Create charts, graphs and tables with the PowerPoint application Locate resources to convert PowerPoint to accessible HTML, Lecshare and PDF files How to use this Document Each section is divided by headings. Within the headings, directions are written as a numbered list. Within each list, the names of menu items are bolded for quick reading. Screen shots and diagrams are labeled for each step. Individual pages have Tip boxes to include additional information not included in the steps. Resources are included at the end of the document.
In PowerPoint, you create and design slides in a presentation. You can start with a blank presentation, an existing saved presentation, or a template. When you open PowerPoint, the PowerPoint Presentation Gallery opens. It contains a variety of template choices and quick access to recent presentations. Let's use the PowerPoint Presentation Gallery to open a blank presentation. If you have not already opened PowerPoint, on the Dock, click PowerPoint. In the PowerPoint Presentation Gallery, under Themes, click All. Click White, and then click Choose. Tip To always start with a blank presentation when you open PowerPoint, select the Don't show this when opening PowerPoint check box. To create a new blank presentation at any time in PowerPoint, on the File menu, click New Presentation (also written as File > New Presentation in this tutorial). • To show the PowerPoint Presentation Gallery at any time while using PowerPoint, click File > New from Template. In a new blank presentation, you can simply click a slide and begin adding text and objects. However, before you begin, you should familiarize yourself with some of the user interface elements that you can use in all presentations. Let's take a look at some of PowerPoint user interface elements.
This lesson introduces you to the basic features of PowerPoint which are particularly valuable in the teaching and learning environment. You will learn how to use PowerPoint to capture your ideas in outline form and convert those ideas into multimedia presentations. You will also learn how to use the application to create your own presentations both from scratch and with the help of one of the PowerPoint Wizards. Most people think of a slide show as a way of presenting a series of still images or photographs using a slide projector. If you think about it, however, a slide does not have to be a still image; using PowerPoint it can also be an audio or video clip. For that matter, a slide does not have to be even a picture; it can also be text, an outline of ideas, whatever you want. PowerPoint provides an easy-to-use multimedia presentation production system, which you will no doubt enjoy learning and which you and your students will find useful for individual or group projects of all kinds. In the various courses that you take as an Education major you learn how to design curricula, with lesson plans and unit plans. You also learn methodologies for effective teaching. The better the teacher you are, the more PowerPoint will empower you in your work. A caveat before you begin: Till now, the steps to accomplish the tasks assigned have been rather detailed. This time, however, the directions will be less specific, especially in the latter half of the lesson, because PowerPoint is a program you can easily figure out by just playing with it. You’ll find that you’ll quickly become confident about how to design and develop high quality multimedia slide presentations. So relax, and have fun!
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