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PowerPoint is a presentation software package. PowerPoint presentation consists of a number of individual pages or “slides.” Slides may contain text, graphics, tables, movies, etc. The presentation can be printed, displayed on a computer, and can be projected using a video projector. PowerPoint can add animation to your texts, graphics, tables, movies, and other objects through Custom Animations. You can also add transition (movement) between your slides. PowerPoint 2007 has a new, intuitive user interface called the Microsoft Office Fluent User Interface, which helps you create better presentations quicker. Additionally, PowerPoint 2007 offers new and improved effects, themes, and layouts. In the upper‐left corner is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open your existing file, save a file, and print a file. Next to the Microsoft Office button is the Quick Access toolbar. The quick access toolbar is a customizable toolbar that contains commands The Ribbon You can use the commands to tell PowerPoint what to do. The Ribbon is located at the top of the Powerpoint Window. At the top of the Ribbon there are several tables; clicking a table displaces serveral replated group commands. You can click on the command buttons to issue commands or to access menus.
GETTING STARTED Microsoft PowerPoint is one of the most popular presentation programs supported by both Mac and PC platforms. Microsoft PowerPoint can be used to create interactive presentations for classroom, business, or personal use. CREATING A NEW PRESENTATION Many of the steps you are about to read are for both PC and Mac computers. Some of the steps have very similar descriptions. For your benefit, this tutorial has combined the information but will offer different screen shots for each system when necessary. OPENING MICROSOFT POWERPOINT ON A PC To launch Microsoft PowerPoint, go to Start > Programs > Microsoft Office > Microsoft PowerPoint 2007 (Figure 1). A blank presentation will open. Figure 1. Navigate to Microsoft PowerPoint on a PC. PowerPoint 2 SAVING YOUR DOCUMENT Computers crash and documents are lost all the time, so it is best to save often. SAVING INITIALLY There are several options for saving your document on a PC. First, you can click on the Office Button and select Save from the drop-down menu. Second, you can click on the Office Button and select Save As. This will allow you to save your document in several formats including the older version (.ppt), which allows your presentation to open in any version of Microsoft PowerPoint. Finally, you can save by click the small blue disk icon to the right of the Office Button. Note: If you want to save your document on and then open it on another computer you must specify a file extension (i.e. .ppt). Usually your computer will do this for you, but if it does not you must do this process while in Save As. Once you have titled your document, you can give it a file extension by clicking in the Format box. Click PowerPoint 97-2003 Presentation for the correct file extension.
Overview The goal of this tutorial is to introduce you to the fundamentals of PowerPoint 2007. This tutorial includes step-bystep instructions for creating a presentation; adding and formatting text, images, and media; organizing and animating slides; and showing a presentation. In addition, a special section covering PowerPoint design tips concludes the tutorial. This tutorial is intended to supplement the discussion of visual aids in your textbook. Getting Started Screen Elements Before jumping into the technical instructions on how to create a PowerPoint presentation, first let’s get familiar with the most important features of a standard PowerPoint window. PowerPoint 2007 Tutorial Page 2 © 2010 by The McGraw-Hill Companies. All rights reserved. Microsoft Office Button: The Microsoft Office button appears in the top left corner of the window and includes basic file functions such as New, Open, Save, and Print. Tabs: The many buttons and menu options required to create and edit presentations are grouped into seven distinct categories and accessible from tab-like buttons which appear across the top of the window. Ribbon: The ribbon contains the buttons and menu options specific to each tab for creating and editing presentations. Current Slide: The current slide appears in the middle of the screen and contains the contents of a particular PowerPoint slide.
Template Senate Letter Use your agency or company letterhead. [DATE] The Honorable [MEMBER’S FIRST & LAST NAME] United State Senate Washington, D.C. 20510 VIA FACSIMILE: XXX-XXX-XXXX letter via facsimile to ensure a timely delivery; it is also a good idea to follow up by mailing the letter. To ﬁnd your Congressional Representative’s fax number, visit the APWA Legislative Action Center at http://capwiz.com/apwa/home/ and search by your Zip Code. Dear Senator [MEMBER’S LAST NAME]: [PARAGRAPH 1 - INTRODUCTION] As a constituent and member of the American Public Works Association (APWA), I urge you to [support/oppose] [INSERT BILL TITLE AND NUMBER OR ISSUE]. [PARAGRAPH 2 - EXPLAIN WHY THE ISSUE OR BILL IS IMPORTANT] • [LIST 2-3 REASONS WHY THE MEMBER SHOULD SUPPORT OR OPPOSE] [PARAGRAPH 3 - EXPLAIN WHY THE ISSUE OR BILL IS IMPORTANT TO YOUR COMMUNITY] • [DESCRIBE IMPACT/EFFECTS OF THE BILL OR ISSUE ON YOUR COMMUNITY] [PARAGRAPH 4 - CONCLUDE BY THANKING THE MEMBER AND INCLUDING GENERAL INFORMATION ABOUT APWA] For past APWA letters to Congress, visit www.apwa.net/advocacy/resources. It is also a good idea to look for APWA Action Alerts, which contain important legislative issues and letter templates to help you write your Representatives. Visit http://capwiz.com/apwa/home/. For more background information, including position papers and legislation text, visit reinvestintransportation.apwa.net. In this section, you can also brieﬂy describe your community.
Recognition Letter Template [DATE] [NAME] [ADDRESS] [CITY, STATE, ZIP CODE] [COUNTRY] Dear [NAME]: Thank you for your service as a [VOLUNTEER POSITION] for [CHAPTER NAME] of STTI. The talent and expertise you have contributed is appreciated and important to grow our organization. We hope you found your experience to be rewarding on both a personal and professional level. Your dedication has made a difference to our members, chapters and STTI. Through volunteers like you, the legacy of our founders is renewed for current and future members. Thank you for your commitment and service. [USE NEXT PARAGRAPH OR TWO TO HIGHLIGHT SPECIFIC ACCOMPLISHMENTS, SUCH AS TASKS COMPLETED, NUMBER OF HOURS WORKED, ETC.] We look forward to your continued involvement and invite you to complete or update your Volunteer Interest Profile (VIProfile), a database of information on the interests, talents and skills of our members. To access VIProfile, visit www.nursingsociety.org, and click on “Volunteer Connect.” Sincerely, [NAME] [TITLE]
Letter to the Editor Template. [Name of Publication]. Attention: Letters to the Editor . [Address]. [City], [State] [Zip or Postal Code]. Or. [Email]. [Title]. [Dear/ To the] ... Letter to the Editor Template [Name of Publication] Attention: Letters to the Editor [Address] [City], [State] [Zip or Postal Code] Or [Email] [Title] [Dear/ To the] Editor: [State your reason for writing. If you are responding to an article or editorial by the publication, include the title of the article and the date it appeared.] [Make your case.] [Link your issue to an action. Let your readers know what they can do or what needs to be done.] [End with a strong, positive statement in support of your case.] Sincerely, [Name of Writer] [Writer’s Title] [Writer’s Organization] [Address] [Telephone Number] [Email]
12-Step Foolproof Sales Letter Template by David Frey Yr sales letter must overcome yr reader’s buying resistance & persuade them to take action. Whether it’s in person or on paper, the process of overcoming buying resistance is the same. Hurdles are spoken & unspoken: 1. “You don’t understand my problem” 2. “How do I know you’re qualified?” 3. “I don’t believe you” 4. “I don’t need it right now” 5. “It won’t work for me” 6. “What happens if I don’t like it?” 7. “I can’t afford it” Effective sales letters must address some or all of these objections. This template overcomes each objection in a careful, methodical series of copywriting tactics. The 12 steps: 1. Get attention 2. Identify the problem 3. Provide the solution 4. Present your credentials 5. Show the benefits 6. Give social proof 7. Make your offer 8. Inject scarcity 9. Give a guarantee 10. Call to action 11. Give a warning 12. Close with a reminder Each step adds to reader’s emotions while calming their fears. Motivation - An Emotional Thing We buy based on emotions & justify our purchase based on logic only after the sale. So each step in the sales letter process must build on reader’s emotions to where they are motivated to act. Only 2 things motivate people: the promise of gain or the fear of loss. Fear of loss is the stronger motivator. Would you rather buy a $50 course on “How to Improve Your Marriage” or “How to Stop Your Divorce or Lover’s Rejection?” Stats prove the 2nd title outsells the first 5 to 1. Why? It addresses fear of loss. Underlying promise of gain & fear of loss are 7 “universal motivations”.
New Employee Welcome Letter Template. Dear [Employee's first name],. Welcome to FIU and the [department name] team! I am delighted you are joining us as ... New Employee Welcome Letter Template Dear [Employee’s first name], Welcome to FIU and the [department name] team! I am delighted you are joining us as a [new employee’s job title]. Your role is critical in fulfilling the mission of our department and FIU. The enclosed information is designed to serve as an introduction to [department name] and provide resources that will help you make a smooth transition into your new role. The [department name] team is here to support your transition so, please know that you can call on any of us to assist you. We are looking forward to you joining our team and your success at FIU. Sincerely, [Manager’s/Supervisor’s Name] [Manager/Supervisor Title] *Adapted from and used with permission from Jean Barbazette, Successful New Employee Orientation published by Pfeiffer & Associates, copyright Jean Barbazette, 1994 www.thetrainingclinic.com.
Resignation Letter: Sample 1 If you have had a good experience in the job that you are leaving then you should provide a detailed reason as to why you are leaving. Always give one strong reason rather than listing many minor issues. Let them know that it was a hard decision to make but you feel it’s a positive career move. And, most importantly, always maintain good relations. Here’s just one example of the many ways that you can write a resignation letter. Employer full name Company Address Dear employer’s first name, Date Please accept this letter as notice of my resignation as job title at company name. employment This has been a very difficult decision to make as I have been very happy throughout my my long-term with company name, but I have been offered an opportunity that I feel will assist me with career progression. I do hope that you will understand my reasons. notice, with As detailed within my contract of employment, I hereby give the required notice period role within the last day of employment being on last working date. As always I am dedicated to my or any company name until I leave, so if there are any handover notes you would like me to prepare other task you’d like me to focus on until then, please let me know. to work I would like to take this opportunity to thank you and everyone that I have had the pleasure you all. You with over the last employment period. I have enjoyed being part of the team and will miss and wish you have provided me with so much support and many opportunities. I owe you a great deal all the very best for the future. I would like to refer to you to be a referee in the future; I hope you do not mind. Kindest regards, Your signature Your name
COVER LETTER TEMPLATE - AD/POSTING Your Name Your Present Address City, State, ZIP Code, Date Name of Contact Person Title Name of Company or Organization Street Address City, State, ZIP Code Dear Mr./Ms.________, I am writing in response to your job posting on Careerbuilder.com for a________. I am a ________ major at Princeton University and will be graduating this June. The attached resume provides a detailed outline of the skills I have acquired through my education and work experience. Those that may be of particular interest to you include: • (Description of skill #1) • (Description of skill #2) • (Description of skill #3) I look forward to meeting you to discuss how I can contribute to your ________ department. I can be reached at ________ to arrange an interview at your earliest convenience. Thank you for your consideration. Sincerely, (Your signature) (Your full name) © 2013 The Trustees of Princeton University · Princeton, New Jersey 08544 USA COVER LETTER TEMPLATE - CAREER DAY FOLLOW-UP Your Name Your Present Address City, State, ZIP Code, Date Name of Contact Person Title Name of Company or Organization Street Address City, State, ZIP Code Dear Mr./Ms.___________, I am writing to follow up on our discussion during the recent ________ Career Fair at Princeton University. I enjoyed speaking with you about ________(insert type(s) of positions or opportunities discussed) with ________ (name of organization). Thank you for sharing your insights about the recruiting process and the current needs of your organization. As we discussed, I will be graduating in ________ (date of graduation) with a degree in ________ (major). In researching your organization, I am particularly interested in ________(cite 1-2 facts). (Next, highlight one or two qualifications from your resume that you think would be of greatest interest to the employer based on your career fair discussion.) My background in ________ (related knowledge, skills, or experience) has helped prepare me for the challenges of the position. I have attached another copy of my resume for your review. Please let me know if you require any additional information. Thank you again for your time and consideration. I look forward to speaking with you again soon. Sincerely, (Your signature) (Your full name)