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THE RIBBON The Ribbon is a graphical menu system containing icons of common commands. It replaces the Menu Bar and toolbars in previous versions of Microsoft Powerpoint. The Ribbon makes navigation in Powerpoint more intuitive, and the order of the tabs echoes the process of presentation creation. Each Ribbon Tab contains grouped icons relating to that tab. There are seven default tabs, but as we move forward, you may notice contextual tabs that appear, based on what we’re working on. THE HOME TAB Home gives standard formatting optionsCut/Copy/Paste New Slide and Slide layout options Font selection and formatting (bold, italics, size, colors) Text alignment and formatting (center, left-align, bulleted and numbered lists, text indent) Drawing and layering tools Document Searching (find/replace, select all) THE INSERT TAB Insert lets you further modify your slides. Insert Tables (or convert existing text to tables) Slide enhancements (add photos, shapes, diagrams, and charts) Links (insert web links) Headers, Footers, and Page numbering (including new autoformats) Add media files, like video and sound...
OFFICE OF EDUCATIONAL COMPUTING, MEDICAL EDUCATION DIVISION, UCSD SCHOOL OF MEDICINE MARCH 2010 PART I: GETTING STARTED Welcome to the intermediate / advanced class in Microsoft PowerPoint. To begin, please work exercise I below on your own. This presentation will be used as the basis for the rest of this session. Exercise I - Create a new presentation 1. Use Design tab (Page Setup section) to size your slides for an On-screen show. 2. From the same tab, select your Theme and Theme Colors or use the Background Styles to add a simple background color. 3. Add a title to your presentation. 4. Return to Home tab (Slides section). Use the New Slides pull down menu to add 2-3 more sides. 5. From the Insert tab, insert one or more pictures from the Media4PPT folder on the desktop. 6. If you have time, add a few speaker notes in the Notes Pane. PART II: WORKING WITH DESIGN & LAYOUT TOOLS Employing Slide Masters A Slide Master, part of the PPT file info, stores: • Placement of text and objects on a slide. • Text characteristics (font type, size, color, etc.). • Line spacing preferences. • Background (theme, background graphics, etc). • Special effects (shadows, bullet type, etc.). • Placeholders for text, headers, and footers. Presentation created using Slide Master look more professional and (once you are familiar with the process) are easier to create. Slide Masters ensure consistency from slide to slide. They enable you to change the appearance of all slides (of a given layout) with a single change on the slide master. Slide...
IDE20 Software MS Office for Engineers, Lesson 3 – PowerPoint Document URL: http://ide20.com/upload/ModuleOE/Lesson03.pdf Developer: firstname.lastname@example.org Introduction - Microsoft PowerPoint 2007 Microsoft PowerPoint is a commonly used program for preparing and delivering presentations. It is used in engineering applications to make technical presentations and to create simple graphics. This tutorial will focus on using PowerPoint in such applications. The specific version of PowerPoint covered in this tutorial is 2007. Earlier versions may not be compatible with this tutorial due to the use of the Ribbon user interface. This tutorial provides basic information on a few topics related to creating technical presentations in PowerPoint, for more help consult Microsoft’s Help database (the blue question mark at the upper-right corner of PowerPoint as shown in Figure 1). Figure 1 – PowerPoint Help PowerPoint Basics After opening PowerPoint (Windows Button -> All Programs -> Microsoft Office -> Microsoft Office PowerPoint 2007), you are presented with an empty presentation (Figure 2). Figure 2 - PowerPoint 2007 You can immediately start developing your presentation by filling in the content place-holders on the slide shown. The layout of this slide is a Title Slide. The Layout of a slide determines the type of content that can be displayed and how it will be arranged. PowerPoint has several different Layouts available by default. To see the available Layouts, click the Layout button in the Slides pane of the Home tab (Figure 3). 2 Copyright 2010, Missouri S&T IDE20 Software MS Office for Engineers, Lesson 3 – PowerPoint Document URL: http://ide20.com/upload/ModuleOE/Lesson03.pdf Developer: email@example.com Figure 3 - Changing a Slide's Layout Layouts and Slide Selection When you select a layout from this pop-up, the format of the currently selected slide(s) will change to match the new layout. To select a slide, use the Slides tab of the left sidebar. The left sidebar allows you to view a thumbnailed list of the slides in your presentation or switch PowerPoint to Outline mode. For now, we will use the Slides list. You can hide the left sidebar by left-click dragging the divider between the sidebar and the displayed slide. If you drag the divider all the way to the left border of the window the sidebar will be hidden. It can be redisplayed by left-click dragging the divider back from the left border (Figure 4).
PowerPoint is a presentation software package. PowerPoint presentation consists of a number of individual pages or “slides.” Slides may contain text, graphics, tables, movies, etc. The presentation can be printed, displayed on a computer, and can be projected using a video projector. PowerPoint can add animation to your texts, graphics, tables, movies, and other objects through Custom Animations. You can also add transition (movement) between your slides. PowerPoint 2007 has a new, intuitive user interface called the Microsoft Office Fluent User Interface, which helps you create better presentations quicker. Additionally, PowerPoint 2007 offers new and improved effects, themes, and layouts. In the upper‐left corner is the Microsoft Office button. When you click the button, a menu appears. You can use the menu to create a new file, open your existing file, save a file, and print a file. Next to the Microsoft Office button is the Quick Access toolbar. The quick access toolbar is a customizable toolbar that contains commands The Ribbon You can use the commands to tell PowerPoint what to do. The Ribbon is located at the top of the Powerpoint Window. At the top of the Ribbon there are several tables; clicking a table displaces serveral replated group commands. You can click on the command buttons to issue commands or to access menus.
GETTING STARTED Microsoft PowerPoint is one of the most popular presentation programs supported by both Mac and PC platforms. Microsoft PowerPoint can be used to create interactive presentations for classroom, business, or personal use. CREATING A NEW PRESENTATION Many of the steps you are about to read are for both PC and Mac computers. Some of the steps have very similar descriptions. For your benefit, this tutorial has combined the information but will offer different screen shots for each system when necessary. OPENING MICROSOFT POWERPOINT ON A PC To launch Microsoft PowerPoint, go to Start > Programs > Microsoft Office > Microsoft PowerPoint 2007 (Figure 1). A blank presentation will open. Figure 1. Navigate to Microsoft PowerPoint on a PC. PowerPoint 2 SAVING YOUR DOCUMENT Computers crash and documents are lost all the time, so it is best to save often. SAVING INITIALLY There are several options for saving your document on a PC. First, you can click on the Office Button and select Save from the drop-down menu. Second, you can click on the Office Button and select Save As. This will allow you to save your document in several formats including the older version (.ppt), which allows your presentation to open in any version of Microsoft PowerPoint. Finally, you can save by click the small blue disk icon to the right of the Office Button. Note: If you want to save your document on and then open it on another computer you must specify a file extension (i.e. .ppt). Usually your computer will do this for you, but if it does not you must do this process while in Save As. Once you have titled your document, you can give it a file extension by clicking in the Format box. Click PowerPoint 97-2003 Presentation for the correct file extension.
Overview The goal of this tutorial is to introduce you to the fundamentals of PowerPoint 2007. This tutorial includes step-bystep instructions for creating a presentation; adding and formatting text, images, and media; organizing and animating slides; and showing a presentation. In addition, a special section covering PowerPoint design tips concludes the tutorial. This tutorial is intended to supplement the discussion of visual aids in your textbook. Getting Started Screen Elements Before jumping into the technical instructions on how to create a PowerPoint presentation, first let’s get familiar with the most important features of a standard PowerPoint window. PowerPoint 2007 Tutorial Page 2 © 2010 by The McGraw-Hill Companies. All rights reserved. Microsoft Office Button: The Microsoft Office button appears in the top left corner of the window and includes basic file functions such as New, Open, Save, and Print. Tabs: The many buttons and menu options required to create and edit presentations are grouped into seven distinct categories and accessible from tab-like buttons which appear across the top of the window. Ribbon: The ribbon contains the buttons and menu options specific to each tab for creating and editing presentations. Current Slide: The current slide appears in the middle of the screen and contains the contents of a particular PowerPoint slide.
Template Senate Letter Use your agency or company letterhead. [DATE] The Honorable [MEMBER’S FIRST & LAST NAME] United State Senate Washington, D.C. 20510 VIA FACSIMILE: XXX-XXX-XXXX letter via facsimile to ensure a timely delivery; it is also a good idea to follow up by mailing the letter. To ﬁnd your Congressional Representative’s fax number, visit the APWA Legislative Action Center at http://capwiz.com/apwa/home/ and search by your Zip Code. Dear Senator [MEMBER’S LAST NAME]: [PARAGRAPH 1 - INTRODUCTION] As a constituent and member of the American Public Works Association (APWA), I urge you to [support/oppose] [INSERT BILL TITLE AND NUMBER OR ISSUE]. [PARAGRAPH 2 - EXPLAIN WHY THE ISSUE OR BILL IS IMPORTANT] • [LIST 2-3 REASONS WHY THE MEMBER SHOULD SUPPORT OR OPPOSE] [PARAGRAPH 3 - EXPLAIN WHY THE ISSUE OR BILL IS IMPORTANT TO YOUR COMMUNITY] • [DESCRIBE IMPACT/EFFECTS OF THE BILL OR ISSUE ON YOUR COMMUNITY] [PARAGRAPH 4 - CONCLUDE BY THANKING THE MEMBER AND INCLUDING GENERAL INFORMATION ABOUT APWA] For past APWA letters to Congress, visit www.apwa.net/advocacy/resources. It is also a good idea to look for APWA Action Alerts, which contain important legislative issues and letter templates to help you write your Representatives. Visit http://capwiz.com/apwa/home/. For more background information, including position papers and legislation text, visit reinvestintransportation.apwa.net. In this section, you can also brieﬂy describe your community.
Recognition Letter Template [DATE] [NAME] [ADDRESS] [CITY, STATE, ZIP CODE] [COUNTRY] Dear [NAME]: Thank you for your service as a [VOLUNTEER POSITION] for [CHAPTER NAME] of STTI. The talent and expertise you have contributed is appreciated and important to grow our organization. We hope you found your experience to be rewarding on both a personal and professional level. Your dedication has made a difference to our members, chapters and STTI. Through volunteers like you, the legacy of our founders is renewed for current and future members. Thank you for your commitment and service. [USE NEXT PARAGRAPH OR TWO TO HIGHLIGHT SPECIFIC ACCOMPLISHMENTS, SUCH AS TASKS COMPLETED, NUMBER OF HOURS WORKED, ETC.] We look forward to your continued involvement and invite you to complete or update your Volunteer Interest Profile (VIProfile), a database of information on the interests, talents and skills of our members. To access VIProfile, visit www.nursingsociety.org, and click on “Volunteer Connect.” Sincerely, [NAME] [TITLE]
Letter to the Editor Template. [Name of Publication]. Attention: Letters to the Editor . [Address]. [City], [State] [Zip or Postal Code]. Or. [Email]. [Title]. [Dear/ To the] ... Letter to the Editor Template [Name of Publication] Attention: Letters to the Editor [Address] [City], [State] [Zip or Postal Code] Or [Email] [Title] [Dear/ To the] Editor: [State your reason for writing. If you are responding to an article or editorial by the publication, include the title of the article and the date it appeared.] [Make your case.] [Link your issue to an action. Let your readers know what they can do or what needs to be done.] [End with a strong, positive statement in support of your case.] Sincerely, [Name of Writer] [Writer’s Title] [Writer’s Organization] [Address] [Telephone Number] [Email]
12-Step Foolproof Sales Letter Template by David Frey Yr sales letter must overcome yr reader’s buying resistance & persuade them to take action. Whether it’s in person or on paper, the process of overcoming buying resistance is the same. Hurdles are spoken & unspoken: 1. “You don’t understand my problem” 2. “How do I know you’re qualified?” 3. “I don’t believe you” 4. “I don’t need it right now” 5. “It won’t work for me” 6. “What happens if I don’t like it?” 7. “I can’t afford it” Effective sales letters must address some or all of these objections. This template overcomes each objection in a careful, methodical series of copywriting tactics. The 12 steps: 1. Get attention 2. Identify the problem 3. Provide the solution 4. Present your credentials 5. Show the benefits 6. Give social proof 7. Make your offer 8. Inject scarcity 9. Give a guarantee 10. Call to action 11. Give a warning 12. Close with a reminder Each step adds to reader’s emotions while calming their fears. Motivation - An Emotional Thing We buy based on emotions & justify our purchase based on logic only after the sale. So each step in the sales letter process must build on reader’s emotions to where they are motivated to act. Only 2 things motivate people: the promise of gain or the fear of loss. Fear of loss is the stronger motivator. Would you rather buy a $50 course on “How to Improve Your Marriage” or “How to Stop Your Divorce or Lover’s Rejection?” Stats prove the 2nd title outsells the first 5 to 1. Why? It addresses fear of loss. Underlying promise of gain & fear of loss are 7 “universal motivations”.